Trucks & Tunes

All DRM events must be booked and paid for via our online Vendor Dashboard. Once you’ve confirmed your spot via booking, you may start getting prepared for the event. 

Being organised is crucial, so please ensure you read all of this information so that you’re prepared for the event. 

Navigate to your Vendor Dashboard and click the Book Your Stall button. Select your desired date, then stall type (with power as an optional add-on) and complete your booking. You will receive a booking confirmation via email. Need to make changes to your booking? Email our Event Manager. 

DRM Trucks & Tunes trades on a concrete carpark. Stalls must meet local council requirements for a Mobile Food Licence. 

Please note: As it is a concrete base you may experience small inconsistencies in the leveling of the ground. Please also be prepared and bring chocks to support your structures. 

As an outdoor evening event, you may also want to consider additional lighting for your stall. DRM rigs decorative festoon lighting inside the Seating Marquee which will create the overall ambience of the event. It is important to keep in mind that these lights are not designed to be spotlights on stalls or food trucks. If you want to make your stall 'pop' or 'stand out' we suggest booking power as an additional extra and arranging your own lighting at your stall. 

If you do not want to pay for additional power, there are many creative solutions that can provide a little bit more shine on your space. You might like to explore battery operated LED lights or fairy lights for example. 

N.B. You will not be able to arrange power at the event, it must be pre-booked. 

Vendors are permitted to plug-in ONCE to our 15 amp power posts. Please ensure you split your power using a 15 amp splitter box - i.e. do not plug into multiple points.

If you forget your 15 amp splitter box on market day, you are welcome to hire one from DRM. This is the only piece of equipment we hire out. These are loaned on a first come first serve basis, and come at a cost of $10/night. You will receive an invoice for the loan of a splitter box in the days following the event.

If using power, please bring tested and tagged leads, as well as gaffa tape with you in the event you are required to plug in somewhere that leaves your lead running across a walk way.

DRM are not liable for any damages which arise from the loss of power to your stalls, particularly where overuse has occurred.

ALL of your electrical items that will be used on site during the event that require power MUST be tagged and tested prior to any use.

Due to time constraints during bump-in, we strongly recommend that stallholders arrange tagging and testing prior to arrival at the venue.

If your items are NOT tagged and tested, they cannot be used at our events.

All fire hydrants, reels and extinguishers are clearly marked on the site map. Stalls positioned near these assets, must keep a clear 2m boundary around them.

Unfortunately, we are unable to provide WI-FI access to our Vendors. 

Use your social media channels to promote your attendance at DRM.

If you're on Facebook, send all of your friends an invitation to the markets using the official DRM event invitation, as found on our Facebook page.

For the greatest possible reach, use our official hashtags #distilleryroadmarket #drmtrucksandtunes #drmweekendbazaar

Do you have your own website? Maybe you'd like to add the DRM Vendor badge to your website, blog or email signature. You can request this from our Event Manager. Make sure your website is up to date too, because you'll be getting some increased traffic both before and after the markets. 

Ensure you’ve prepared flyers and business cards for your customers - if you’re a food vendor you may find that customers come to DRM looking for event caterers!

Promote your site location to your followers. 

Update your website and socials with DRM digital assets and hashtags.

Make note of your bump-in gate.

Read over all bump in and out instructions and ensure all staff are briefed.

1. Do a test run of your stall set up
   Try out your stall or truck set up including testing lights and all equipment prior to the event. Take a photo and detail the steps taken so that you can streamline your stall setup. Pack your equipment and ensure it’s in the right order. 

2. Organised signs and menus
   Food stalls are best presented with a fully visual menu. Ensure you have a professional menu ready to go to increase sales

3. Pack servingware
   DRM is a plastic-free event. Please ensure all servingware is BioPak or a suitable biodegradable option. Be careful of green washing as many brands state they’re biodegradable, but are not. 

4. Organise your payment methods 
   Due to the current COVID conditions, we recommend cashless payment methods and suggest you invest in Square prior to the event. Also consider a pre-order app, or an express vendor queue.

5. Organise your team
   Coordinate your staff for the event, ensuring they’re briefed and ready to go. 

6. Market essential packs
   Always bring along:

   • Scissors / box cutter / snips

   • Tapes (sticky, masking, electrical, gaffa, double-sided - venue restrictions may apply)

   • Pens and pencils / eraser

   • Blu Tac / glue

   • Bulldog clips / pegs / safety pins / table cloth clips

   • String / ball of twine

   • Measuring tape / ruler

   • Elastic bands

   • Stapler / staples

   • Notepads

   • Sharpies / Textas

   • Hand sanitiser

   • Square reader / EFTPOS machines 

   • Extension leads and power boards / boxes.

7. Pack your uniform 
   Setting up can get busy. Ensure you’ve packed your clean uniform so you’re ready to serve.

8. Be ready to bump in 
   Bump in is busy. Ensure you’ve allowed sufficient time to arrive at the event and access the site. 

All cooking equipment must have a valid test and tag from a certified electrician. If you’re using a gas bottle, it must be raised and fitted to the side of your set-up using a bracket. Food preparation areas must have a protective covering on the floor underneath. Hand-washing facilities must be located within the stall. The sale of alcoholic beverages and coffee is strictly prohibited. Power is only available for stallholders that have booked. 

Prior to the event all Ready-to-Eat Food Vendors must submit the following to DRM: 

• List of menu items

• Council Food Licence

• Public Liability listed to $20 million

• Queensland Government Gas Compliance Certificate including copy of compliance plates and sticker (if using gas)

Public liability insurance to the value of $20 million is mandatory for all Trucks & Tunes stallholders. In addition, stallholders must meet all applicable statutory requirements. Examples include, but are not limited to, the completion, lodgement and/or the securing of, from the relevant authorities, Food Regulations Registration, Food Act Registration Certificates, Food Safety Program Templates and Limited Liquor Licences. 

Any sample sizes provided to visitors must be no more than 30mL/30g in size. 

All Vendors must remove their own waste at their own cost. Bins are provided for customers only and must not be filled with any vendor waste. At the conclusion of the event, sites must be left as found. Wastewater or ice from stalls must be disposed of in drains only. Drains may not be used for oils and fats.

We do not supply any marquees. It is the responsibility of the Vendor to bring all items required for their space. Marquees must have 20KG leg weights available to use at all times.

Bump-in is from 2pm, unless you have pre-arranged an earlier set-up with our Event Manager.

Here you will be greeted by a DRM team member who will let you in to the precinct, show you to your spot and allow set-up to commence.

Drive at 10 kmph to your stall site. Either unhook your truck/trailer or unload your vehicle swiftly (10- minute time limit) and depart to Vendor parking.

Return to your stall site and commence set up.

Be ready to trade at 4PM sharp.

From 9PM only, commence pack down. Cleaning must be completed off site.

Ensure all commercial waste is packed and leaves to the site.

Do a final site check to ensure you’ve removed all waste.

Depart via the check in point.

Site must be vacated by 10PM sharp.